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Eliminate manual invoice handling forever
The automation monitors your designated inbox label. Any email with a PDF attachment matching invoice patterns triggers the workflow.
OpenAI reads the PDF and extracts vendor name, invoice number, date, due date, line items, subtotals, tax and total amount.
Extracted data is matched against your open purchase orders in Airtable. Discrepancies over your threshold are flagged automatically.
Validated invoices are automatically created in QuickBooks with all line items. Flagged ones go to a review queue for human approval.
Yes — the AI can read PDFs, scanned images, and even email body invoices. It adapts to each vendor format automatically.
The automation flags it for manual review and sends you a notification with what was extracted and what is missing.
Yes — currency is detected automatically and logged alongside the amount. FX conversion can be added as an optional step.
Yes — no invoice data is stored outside your own tools. NexusAI processes the data in transit and does not retain copies.
Used by 200+ NexusAI clients
Finance teams processing 20+ invoices per week
Small businesses without a dedicated AP team
Agencies managing supplier payments
Operations managers reducing month-end workload
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